How to Register Your Business in the United States (2026)

A Complete Step-by-Step Guide for Entrepreneurs

Published by Business Guide and Entrepreneurship Hub
Powered by Mahnoor LLC

Starting a business in the United States begins with proper registration. Registering your business legally not only establishes credibility but also protects your personal assets, enables access to U.S. banking and payment systems, and ensures compliance with federal and state regulations.

Whether you are a U.S. resident or a non-resident entrepreneur, this comprehensive 2025 guide walks you through every step required to register a business in the United States—clearly, practically, and correctly.

For professional business setup, legal structuring, and digital growth support, visit Digital Marketing Agency by Mahnoor LLC at www.mahnoor.online.

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Step 1: Choose the Right Business Structure

Selecting the appropriate legal structure is the foundation of your business registration. Each structure affects taxes, liability, management, and scalability.

Common U.S. Business Structures:

Sole Proprietorship

• Best for individual entrepreneurs and freelancers
• Minimal setup and low cost
• Owner is personally liable for business debts

Limited Liability Company (LLC)

• Most popular choice for startups and small businesses
• Protects personal assets from business liabilities
• Flexible tax options (pass-through or corporate taxation)
• Simple management structure

Corporation (C-Corp or S-Corp)

• Ideal for high-growth businesses and startups seeking investors
• Strong liability protection
• More formal requirements, including shareholders, directors, and annual meetings

Partnership (General or Limited)

• Suitable for businesses with two or more owners
• Liability depends on partnership type

Expert Tip:
For most entrepreneurs—especially online businesses and non-U.S. residents—forming an LLC provides the best balance of protection, simplicity, and tax efficiency.

Step 2: Choose and Verify Your Business Name

Your business name represents your brand and must comply with state and federal regulations.

Key Checks to Perform:

• State Name Availability: Search your state’s Secretary of State website
• Trademark Search: Verify availability via the USPTO database (uspto.gov)
• Domain Name Check: Secure a matching website domain for branding

Your name must be unique within the state and should not infringe on existing trademarks.

Pro Tip:
Many states allow you to reserve your business name for a small fee while you complete registration.

Step 3: Register a DBA (If Applicable)

If your business operates under a name different from its legal name, you must register a DBA (Doing Business As), also known as a fictitious name.

• Required mainly for sole proprietors and partnerships
• Filed with the county or state authority
• LLCs and corporations usually do not need a DBA unless operating under a separate brand

DBA registration enhances transparency and allows legal use of a brand name.

Step 4: File Formation Documents with the State

To legally form an LLC or corporation, submit official documents to the Secretary of State in your chosen state.

Required Documents:

• Articles of Organization (LLC)
• Articles of Incorporation (Corporation)

Key Details Included:

• Business name
• Registered agent
• Business address
• Ownership or management structure

Filing Fees: Typically range from $50 to $500, depending on the state.
Processing Time: From same-day approval to several weeks.

Most states allow online filing for faster approval.

Step 5: Obtain an Employer Identification Number (EIN)

An EIN is a federal tax identification number issued by the IRS.

You Need an EIN To:

• Open a U.S. business bank account
• File federal and state taxes
• Hire employees
• Work with payment processors

Apply free of charge at irs.gov. The process usually takes less than 10 minutes.

Important:
Non-U.S. residents can obtain an EIN without a Social Security Number.

Step 6: Obtain Business Licenses and Permits

Licensing requirements vary by industry, state, and city.

Common Licenses Include:

• General Business License (city or county)
• Professional or Occupational Licenses
• Health, Safety, or Zoning Permits
• Sales Tax Permit (if selling taxable goods or services)

Use the Small Business Administration (SBA) License Tool at sba.gov to identify required permits.

Failure to obtain licenses may result in fines or business closure.

Step 7: Open a U.S. Business Bank Account

Opening a business bank account is essential for financial organization and legal protection.

Required Documents:

• Approved formation documents
• EIN confirmation letter
• Passport or government ID
• Operating Agreement (for LLCs)

Separating business and personal finances:

• Protects limited liability status
• Simplifies accounting and tax filing
• Builds credibility with customers and vendors

Many U.S. banks and fintech platforms support non-resident founders.

Step 8: Register for Federal and State Taxes

After registration, ensure ongoing tax compliance.

Key Tax Registrations:

• Federal Income Tax (IRS)
• State Income Tax (if applicable)
• Sales and Use Tax
• Payroll Taxes (if you hire employees)

Tax obligations depend on your business structure and location.
Consult a qualified tax professional to avoid penalties and ensure compliance.

Final Thoughts

Registering your business in the United States is a vital step toward long-term success. While the process involves multiple stages, completing each step correctly ensures legal protection, financial stability, and growth opportunities.

Maintain organized records, renew licenses on time, and stay informed about state and federal regulations.

At Business Guide and Entrepreneurship Hub, we empower entrepreneurs with reliable, actionable insights.
For personalized business registration, branding, and digital marketing solutions, visit www.mahnoor.online.

Explore more guides and resources at mnoorllc.com.

Frequently Asked Questions (FAQ)

1. Can a non-U.S. resident register a business in the United States?

Yes. Non-U.S. residents and international entrepreneurs can legally register a U.S. business, including an LLC or corporation. You do not need U.S. citizenship or residency. Most states allow remote registration, and an EIN can be obtained without a Social Security Number.

2. What is the best business structure for small businesses in the U.S.?

For most startups and small businesses, a Limited Liability Company (LLC) is the best option. It offers personal asset protection, flexible taxation, simple management, and lower compliance requirements compared to corporations.

3. How much does it cost to register a business in the United States?

The cost varies by state and business type. On average:

• LLC or Corporation filing fees range from $50 to $500
• DBA registration typically costs $10 to $100
• Additional costs may include registered agent services and licenses

4. How long does it take to register a business in the USA?

Registration time depends on the state and filing method:

• Online filings: 1–5 business days
• Mail filings: 1–4 weeks
  Some states offer expedited processing for an additional fee.

5. Is an EIN required to start a business in the U.S.?

Yes, an Employer Identification Number (EIN) is required for most businesses. It is needed to open a business bank account, file taxes, hire employees, and work with payment processors. The EIN is issued for free by the IRS.

6. Do I need a U.S. address to register a business?

Most states require a registered agent with a U.S. address, but the business owner does not need to live in the United States. Registered agent services are commonly used by non-resident founders.

7. What licenses and permits are required to operate a business?

License requirements depend on your business activity and location. Common licenses include:

• General business license
• Sales tax permit
• Professional or industry-specific licenses
  Check requirements through your city, state, or the SBA website.

8. Can I open a U.S. business bank account after registration?

Yes. Once your business is registered and you have an EIN, you can open a U.S. business bank account. Some banks require in-person verification, while others and fintech platforms allow remote account opening.

9. Do I need to pay U.S. taxes if I don’t live in the U.S.?

Tax obligations depend on business activity, income source, and structure. Even non-resident owners may need to file U.S. tax returns. It is highly recommended to consult a U.S. tax professional for compliance.

10. Do I need a lawyer or accountant to register my business?

It is not legally required, but working with a professional helps avoid mistakes, ensures compliance, and saves time—especially for non-U.S. residents or complex business models.

Disclaimer

This article is intended for informational purposes only and does not constitute legal, tax, or financial advice. Business regulations vary by state and industry. Always consult a licensed attorney or certified accountant for guidance specific to your situation

– A detailed guide covering research methods, tools, data analysis, and strategies to understand your market, including a disclaimer and services from Digital Marketing Agency by Mahnoor LLC (www.mahnoor.online).